Run your entire chapter from
one system
Not spreadsheets. Not group chats. Not disconnected apps.
One place for dues, events, approvals, and the institutional records that survive every leadership transition.
24
26
30
Showing the admin view. Member view is permission-scoped.
Chapter treasuries fail in
four predictable ways
Spreadsheets drift. Dues go unpaid and undocumented. Audit trails don't exist. Official communications get lost in group chats. AtaPilot addresses each one directly.
The Spreadsheet Spiral
You inherited a Google Sheet with 14 tabs, half of them broken. Formulas reference deleted cells. Nobody knows which version is current. You spend more time fixing the sheet than tracking money.
Chasing Dues via Text
You're sending "hey, did you pay?" DMs to 40 members every month. Half say "I Venmo'd it last week." You have no proof, no paper trail, and no defensible record at semester close.
Zero Audit Trail
Nationals wants a financial report by Friday. You have receipts scattered across three group chats, a shoebox, and someone's Notes app — with a deadline you can't move.
Official Notices Lost in Group Chats
Important reminders, dues deadlines, and event details get lost in the daily group-chat noise. Members miss them. Officers repeat themselves, and nothing ends up on the record.
Built for chapter operations,
not borrowed from one
A real ledger, real role-based access, and an audit log nobody can edit. Not another generic finance app.
Treasury Ledger
A real ledger with real accounts — checking, wallets, cash, reserves. Track income, expenses, transfers, and adjustments in one place.
Dues Collection & Reminders
Set dues terms once. AtaPilot generates a record per member, collects payment reports with proof, and sends reminders for whoever’s still outstanding.
Reimbursement Workflows
Members submit claims with receipt uploads and categorization. Approvers review and approve or deny. Payment gets recorded and linked to the treasury ledger automatically.
Event Management & Fee Collection
Plan events with budgets and RSVPs. Collect attendee fees with installment plans. Track every dollar from allocation to actual spend. Photo galleries included.
Org Management & RBAC
Five built-in roles, eighteen permissions. The treasurer sees finances. The social chair sees events. Members see what concerns them. Nobody sees what they shouldn't.
Append-Only Audit Log
Every invite, role change, payment, and approval is logged — with who, when, before, and after. The audit trail can’t be edited or deleted from the app.
See all features
Role-Gated Summaries
Generate dues, reimbursement, and event summaries on demand. Versioned snapshots only the right officers can see.
Targeted Notifications
In-app and email notifications for dues reminders, approval requests, payment confirmations, and event updates. Members choose which types of notifications they want to get.
AI Knowledge Map
Upload chapter documents, bylaws, and notes. Officers find answers fast — and institutional knowledge persists across leadership transitions. Smarter Q&A coming soon.
From sign-up to first ledger
entry in under 10 minutes
Early beta is selective and founder-led. We onboard a limited number of chapters at a time so the product improves fast around real use.
Stand up your chapter in 5 minutes
Sign up, name your chapter, and you're the founding admin. Roles, permissions, and your first treasury accounts are ready instantly.
Invite the rest of the e-board
Send invitations by email. Assign roles like Treasurer, Event Chair, or Approver. Each member sees exactly what their permissions allow.
Stop tracking money. Start running your chapter.
Dues, event fees, reimbursements, and manual entries all flow into one ledger. Summaries generate on demand. The audit trail writes itself.
Works with how your chapter
already operates
Your chapter keeps using Venmo, GroupMe, and everything else that already works. AtaPilot adds the structure and records around it.
Track any payment method
Venmo, Zelle, Cash App, cash, check. Your chapter keeps collecting however it already does — members report each payment with proof, and AtaPilot creates the ledger entry. We never touch the money.
Keep your group chats
GroupMe, Discord, iMessage. Members keep chatting where they already are. Official communications get their own place inside AtaPilot, so important notices don't get buried under the day's group-chat noise.
No fees on you. No fees on your members.
AtaPilot doesn't process payments — there's no platform fee, no percentage cut, no convenience fee. Other “free for chapters” tools quietly pass fees to whoever's paying dues. We don't, because we never touch the payment.
Where your chapter's money
is actually going
Plug in your chapter size and dues. See what fees leave your chapter on legacy platforms, what gets pushed onto your members on “free” ones, and what stays put with AtaPilot.
- No fees.
- No markups.
- No extra charges.
Show the math
(platform fee per member per semester × members × 2 semesters) + (total annual dues × processing rate)
members × 2 semesters × ($8 base + 2% of dues)
$0 during early beta. AtaPilot doesn't process payments, so there's no platform fee or processing fee to pass on.
Legacy platform estimates reference publicly published pricing for platforms including GreekBill (remembers.com) and industry-reported rates for similar platforms such as OmegaFi, LegFi, and BillHighway. Representative value used: $18/member/semester + 4% processing.
"Free for Chapters" platform estimates reference publicly published member fee structures for Dueflow (dueflow.co/pricing, accessed April 2026) and comparable models including MyGreek (mygreek.us). Representative value used: $8 base + 2% of dues per payment.
Actual fees at any specific platform vary with payment method, dues tier, and platform pricing changes. Figures are illustrative for comparison purposes, not quotes from any single platform.
And this is just the money.
Scattered tools cost your chapter more than fees. AtaPilot consolidates the operational load, not just the line items.
The other cost: officer time.
Officers spend hours every week on collection, reconciliation, approvals, and member coordination. AtaPilot consolidates that work so leadership can focus on members and what the chapter is actually for.
Estimates based on publicly published competitor pricing as of April 2026. Actual costs vary by platform, payment method, chapter size, and usage patterns. The "+" indicates that actual costs may exceed these estimates once late fees, implementation fees, migration costs, and other charges are included. Figures shown are illustrative, not a guarantee of savings or cost.
We take your organization's
data seriously
AtaPilot tracks and controls money — it never moves it. That choice shapes every security decision below.
Firebase Authentication
Secure login, backed by Firebase. When an officer's role changes, their access updates right away. No stale permissions.
Three-Layer Access Control
Permissions are checked three places — our servers, the database rules, and the app. Anything a role doesn’t allow gets stopped at all three.
Append-Only Audit Log
Every action is recorded, including the ones that fail. Entries can’t be edited or deleted from the app — what’s written stays written.
Organization-Scoped Data
Your chapter's data lives in your chapter's space. Our database rules keep it there, and there's no way to accidentally mix data across chapters. Other chapters and outside parties can't see it.
Server-Enforced Logic
Sensitive actions run on our servers, not in the app's browser. Treasury transactions, role changes, and account edits all happen server-side, where they can't be tampered with.
No Payment Processing
AtaPilot tracks money. It never touches it. No bank credentials, no card numbers, no payment processing risk. Your existing payment methods stay unchanged.
What's on the horizon
Here's what's already in build, and roughly when.
Financial Intelligence
AI-driven anomaly detection, spending trend analysis, and predictive budget forecasting layered on top of the Knowledge Map foundation already in the app.
Advanced Dashboards
Treasury-first reporting with exportable charts, budget vs. actual breakdowns, and collection rate visualizations across terms.
Bank Account Ingestion
Connect external bank accounts and import transactions automatically. Match imported entries against your ledger for instant reconciliation.
Reconciliation Engine
Smart matching between reported payments and actual bank entries. Surface discrepancies before they become problems.
What early beta means
- Free to use during early beta. No cost to join, no card required.
- Founding pilots get special long-term benefits. Chapters that help us during beta will keep getting the most from us as paid plans roll out.
- Direct access to the founders. Your feedback genuinely shapes what we build next.
- Extended trial access for chapters joining early. Take the time you need before committing to anything.
- Help us spread the word. Refer another chapter and both organizations extend their founding-pilot benefits.
Expect rough edges and frequent updates. The product gets better fast when real chapters shape it.
Stop running your chapter
across five apps.
Founding pilots shape what we build and keep their benefits when paid plans launch. We're onboarding now.
No spam. We’ll only email about pilot updates. Unsubscribe anytime. By joining the waitlist, you agree to our Privacy Policy.
Questions chapters ask
before signing up
Who is AtaPilot for?
Does AtaPilot replace Venmo, Zelle, or our existing payment apps?
Does AtaPilot charge transaction fees?
Other platforms say "no fees" too. What's actually different?
AtaPilot doesn't process payments at all. Your members keep paying through Venmo, Zelle, Cash App, cash, or check, exactly like they already do. Whatever fees those apps charge are between the member and the app, not something AtaPilot adds on top. The dues amount you set is the dues amount your member pays.
What does early beta cost?
How long does early beta last?
How does AtaPilot keep things secure?
How is our data handled? Can we leave?
How is AtaPilot different from other chapter management tools?
AtaPilot is structured differently. We don't process payments, so there's nothing to charge for. Your chapter keeps using Venmo, Zelle, Cash App, cash, or check. We're the structured operating layer for dues, events, approvals, reimbursements, records, and official communications. Not a payment engine with modules added on top.